The Role

This is a full-time role for an administrative assistant in Frankfurt to provide coverage to the Client Solutions Group in Asset Management Public. This role requires a highly collaborative, proactive and organised individual, who can multi-task effectively.

 

Responsibilities

• Proactive diary management of complex calendars across multiple time zones
• Arrange internal meetings and all logistics – booking of conference rooms, guest registration, ensuring materials are organized 
• Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner 
• Adhering to Compliance regulations and gaining the relevant approvals
• General team admin including phone answering and relaying messages, photocopying/scanning/printing, participation in ad-hoc projects, and planning team events
• Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Flexibility to support assistant colleagues and cover when necessary

 

Required Skills

• Prior experience as an assistant – preferably 5 years and ideally from a banking, financial services background
• Team player with a positive “can do” attitude
• Excellent interpersonal and communication skills - ability to display a consistent, professional degree of communication
• Strong attention to detail
• Proactivity with excellent organisational and problem solving skills - ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Demonstrates high degree of integrity and recognises the need for confidentiality
• Comfortable working with people at all levels across the organisation
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook