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Legal is seeking a highly motivated Administrative Assistant. This role is to support teams consisting of Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must as well as the ability to work well under pressure in a busy and dynamic environment.
JOB SUMMARY & RESPONSIBILITIES
- General administrative support (answering and covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)
- Provides administrative support in a complex team environment to a group of VPs and Managing Directors
- Coordinate senior-level internal/external meetings and conference calls for the team
- Maintain detailed calendars and related logistics for the team
- Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner
- Prepare and process travel and expense reports in a timely manner
- Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, archiving
- Handle a number of vendor-related administrative duties, including but not limited to, matter creation and processing invoices
- Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expense, document management and vendor management systems)
- Arranging internal and client meetings - booking of conference rooms, registering guests, and material preparations
- Create and edit documents (i.e., word, PowerPoint presentations, Excel spreadsheets, adobe etc.)
- Acting as the main point of contact for administrative queries for the department
NEN QUALIFICATIONS:
- Minimum 3+ years’ experience as an Administrative Assistant in a corporate environment
- Excellent interpersonal and communication skills
- Organized, efficient, detail-oriented, and highly motivated
- Ability to solve problems quickly and efficiently
- Knowledge of general business, corporate and government cultures
- Ability to handle highly sensitive, confidential and non-routine information
- Comfortable working with people at all organizational levels
- Maintains a positive attitude and has the ability to prioritize and remain flexible as priorities change
- Must have excellent judgment; be an independent thinker and resourceful
- Team player with a positive attitude
- Highest degree of integrity, professionalism, diplomacy and discretion required
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook
SKILLS / EXPERIENCE
- Previous experience in a relevant role, i.e. as an assistant supporting at senior management/managing director level, preferably within the financial services industry
- Extensive working knowledge of Microsoft Office including Outlook and PowerPoint and Excel skills
- Team player with a positive attitude
- Ability to communicate clearly, concisely and confidently
- Strong attention to detail
- Strong organizational skills
- Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
- Discretion – ability to handle highly sensitive matters confidentially at all times
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Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity
Salary Range
The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available
to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.