Asset & Wealth Management - Administrative Assistant - New YorkNew York, New York, United States
Asset & Wealth Management - Administrative Assistant - New York
Asset & Wealth Management - Administrative Assistant - New YorkNew York, New York, United States

HOW YOU WILL FULFILL YOUR POTENTIAL

  • Provides administrative support in a complex team environment to a senior grou. 
  • Coordinates complex, senior-level internal/ external meetings and conference calls. 
  • Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner. 
  • Supports internal and external managers or clients. 
  • Organizes and ships literature to clients. 
  • Responds and follows up on client requests.  
  • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics. 
  • Coordinates a high volume of domestic and international travel arrangements and processes expense reports. 
  • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested. 
  • Maintains understanding of firm policies and handles certain issues independently. 
  • Manages monthly invoices and arranges for payment. 
  • On-boards new hires, processes new employees, transfers, termination, etc. 
  • Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
  • Orders supplies and keeps inventory well-stocked.

SKILLS AND EXPERIENCE WE ARE LOOKING FOR

  • Requires excellent interpersonal and communication skills. 
  • High attention to detail. 
  • Ability to maintain high standards despite pressing deadlines. 
  • Ability to solve problems quickly and efficiently. 
  • Strong knowledge of general business, corporate and government cultures. 
  • Ability to handle highly sensitive, confidential and non-routine information. 
  • Self-starter with excellent anticipation skills; problem solving; follow up. 
  • Demonstrated dependability and sense of urgency about getting results. 
  • Demonstrates high degree of integrity and confidentiality. 
  • Strong organizational skills. 
  • Comfortable working with people at all organizational levels. 
  • Comfortable working in a sometimes hectic, high pressure environment. 
  • Ability to display a consistent, professional degree of communication 
  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment. 
  • Must be able to prioritize a variety of time-sensitive tasks. 
  • Must have excellent judgment; independent thinker and resourceful. 
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook. 
  • Team player with a positive attitude. 
  • Highest degree of integrity, professionalism, diplomacy and discretion required. 
  • Prefer 3+ years of experience